Office Administrator

SALV Properties, a business unit operating within SALV Group, is currently seeking a motivated Office Administrator to join its growing team. This is an excellent opportunity for an organised and proactive individual to join a dynamic team and play an important role in ensuring the smooth and efficient running of the office.

Reporting directly to the Head of Property, the Office Administrator will provide day-to-day administrative and operational support to the SALV Properties team, ensuring the smooth and efficient running of office activities.

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Office Administrator

October 13, 2026 by bison-dev

SALV Properties, a business unit operating within SALV Group, is currently seeking a motivated Office Administrator to join its growing team. This is an excellent opportunity for an organised and proactive individual to join a dynamic team and play an important role in ensuring the smooth and efficient running of the office. Reporting directly to the Head of Property, the Office Administrator will provide day-to-day administrative and operational support to the SALV Properties team, ensuring the smooth and efficient running of office activities.

Key Responsibilities

  • Prepare and process paperwork related to projects both during the development phase and also when selling / renting the properties developed;
  • Ensure all required documentation for regulatory compliance in the sector is completed and filed;
  • Perform data entry tasks accurately and efficiently;
  • Maintain project registers covering quotations, purchase orders, invoices and expense tracking;
  • Follow up on quotations, orders, delivery dates and outstanding documentation;
  • Answer phone calls, emails, and manage office correspondence;
  • Monitor expiry dates and important contractual or administrative deadlines;
  • Respond to emails in a timely and professional manner;
  • Liaise with architects, engineers, notaries, consultants and other professionals regarding required documentation;
  • Address inquiries and resolve minor issues related to projects or properties;
  • Organise and maintain filing systems (both physical and digital).

Skillsets and Requirements

  • Candidates must be already based in Malta;
  • Minimum 2-3 years proven experience in office administration, preferably in a related sector;
  • Strong organisational and multitasking abilities;
  • Ability to prioritise tasks and work across several projects simultaneously;
  • Good numerical ability and confidence working with invoices, quotations and basic cost information;
  • Confidentiality and discretion when handling commercial and contractual information;
  • Attention to detail without overlooking key information;
  • Proficient in office software (e.g., Microsoft Office, Google Workspace);
  • Excellent written and verbal communication skills;
  • Adaptability to changing priorities and work in a fast-paced environment;
  • Ability to meet deadlines and stay on top of multiple ongoing tasks.

Education and Experience

  • Minimum 2-3 years proven experience in office administration, preferably in the construction sector;
  • Professional certifications related to office administration will be considered as an asset.
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